Information Systems

Accounting

Contact: Lana Jarvis or Robin Jones, Controller's Department

• Account Title File
  This system is used to maintain the university's chart of accounts. Funds, fund accounts, and projects are established and defined with this system. Departments may set up their own projects. Titles and descriptions of all organization and class codes are also available.
• Financial Management (Web FM)
  This system provides financial management information about all university accounts for FY11-FY13 (FY14+ information resides in eData). It contains account summaries, balances, and class totals, 24 months of transaction details, and detailed encumbrance information.
  
  The sponsored program section tracks and monitors financial information on awards and contracts from inception to close. Information includes beginning and ending dates, sponsors, PIs, award restrictions, and budget and account status. The accountants also maintain invoicing records for automated billing of the award sponsors.
• Kuali Financial System (KFS)
  This system allows clients to enter their project corrections (miscodes), internal budget adjustment (IBA) transactions, etc.
• Equipment Inventory

Human Resources

Contact: Lea Henderson, Human Resource Services

• Personnel Information
  This system contains information about ISU employees including address, education, salary, and academic information.

Payroll

Contact: Doug Anderson, Payroll

• Hourly Time Entry
  This system allows clients to enter hourly time information online into the university's payroll system. Another mechanism for entering hourly time information is through the vendor software product Tracy Time. This software captures employee punches from a time clock and creates a file of hourly payroll data that is then transferred to Information Technology Services for payroll processing.
• Payroll Commitment
  This system contains all payroll commitments made by each university account in the current and previous fiscal years. Amounts by individual and account are available. This system is also used to originate electronic personnel action.
• Electronic Forms
  This system is used to approve electronic personnel actions created in the payroll commitment system.

Purchasing

Contact: Lesley Lackore, Purchasing

• Requisitioning
  This system allows clients to enter purchase requisitions and route them through the approval process and to the purchasing department. Training is required before update rights are granted.
• E-Forms Approval REQ
  This subsystem is used to approve requisitions created in the web requisitioning system.
• E-Reports PURCH
  This subsystem allows clients to search for, copy, and save copies of purchase orders.
• Purchasing Card
  This system allows clients to reconcile and approve purchasing card transactions. Training is required before update rights are granted.
• Vendor Information
  This subsystem provides product information as well as information about all vendors that routinely do business with ISU.
• Request for Quotation
  This subsystem provides information about vendors that were sent a request for quotation, the amount of their returned bid, and the status and location of the request during the approval process.
• Order Processing
  This subsystem contains complete information about all processed purchase orders.
• Invoice Processing
  This subsystem contains information about vendor invoices processed against a purchase order. Clients can determine what has been invoiced, amount invoiced, and status of payments.

Other

• Accounts Receivable
  Contact: Duane Reeves, Accounts Receivable
  This system is available for departments that routinely bill their clients through the university's receivables system. It provides information about customer accounts, charges, payments, and credits.
• Budget
  Contact: Pat Strah, VPBF Budget Officer
  This system is used by all major units at ISU to update budget information for the next fiscal year.
• Central Stores
  Contact: Tami Wicks, Central Stores
  This system allows clients to order supplies from Central Stores online. It includes the online stores catalog, and provides the client with the ability to specify delivery time and give other special instructions.
• EASE (Employee Activity Summary of Effort)
  Contact: Becky Musselman, Controller's Department
  This system is used to record activities in which employees participate. This data is then used to print EASE forms for confirmation of direct effort on federal and state sponsored programs, documentation of cost sharing on sponsored programs, quantification of faculty and staff effort for reports required centrally and mandated by the state, and allocation of research space.
• Institutional Research
  Contact: Gebre Tesfagiorgis, Institutional Research
  This system provides twelve years of departmental summary data to support planning, program review, and decision making. It reports the number of ISU staff by fund source, employee classification, gender, ethnic group, and several other criteria. In the future, data on students, finances, courses, and facilities will be added.
• Intramural Billing
  Contact: Deb Nelson, IT Analyst for Controller’s Department
  This system allows departments to enter intramural charges. It creates the accounting transactions for those charges and prints departmental charge tickets. There is a cost to departments using this system.

Admissions

Contact: Kerri Stover, Admissions

• Admissions
  This system provides information about prospective and newly admitted students. Information includes name and address, entrance exam scores, and high school transcript information.

Graduate College

Contact: Karl Schindel, Graduate College

• Graduate Students
  This system contains information about ISU graduate students. Information about committee appointments, program of study, and graduate college admission is available.
• Graduate Faculty
  This system contains information about faculty teaching at the graduate level.

Students

Contact: John Rouze-Luke, Registrar's Office

• Student Information
  This system contains biographical information about ISU students including name, addresses, curriculum, and year in school.
• Degree Audit
  This system contains information about a student's degree program. Course adjustments and substitutions to the approved university degree program will be recorded in this system.
• Permanent Record
  This system provides a historical record of a student's academic course work, grade summary information, and degrees conferred.
• Student Scheduling
  This system contains students' current course schedules. Display screens available in this system include student schedules with meeting times, a complete log of all adds and drops by a student, and current class lists. Information about section limits and enrollments is also available.
• Fee Assessment
  This system contains current fee assessment information. A detailed log of fee assessment changes is also available.

Other

• Course Catalog
  Contact: John Rouze-Luke, Registrar's Office
  This system contains all course offering information, including section enrollment counts, allowing departments to view and update instructor assignments.