Iowa State University

ITInformation Technology

Migrating Faculty/Staff Email to Microsoft Office 365

This news item expired June 1, 2014. It may contain out-of-date information.

The information world changes rapidly, and Information Technology Services (ITS) at Iowa State works hard to stay ahead of the changes while meeting the unique needs of a university environment.

ITS currently provides on-campus email service and associated storage for faculty and staff using Microsoft's Exchange email and calendaring products. Two years ago, Microsoft created a cloud version of Exchange email (called "Office 365") designed to meet the security and performance levels needed by the higher education community. Many of our peers have migrated from their on-campus email systems to "Exchange in the cloud" with Office 365. ITS carefully evaluated the benefits of moving email service off campus to the cloud before starting the project.

Faculty and staff will be migrated to this new service gradually over the next several months. Most users will notice very little difference in how their email looks and feels. Road shows will be scheduled ahead of the migration with each major university unit over the next few weeks.

Hosting email off-campus means the user will have up-to-date products, enhancements, and new features along with rapidly growing storage capacity to meet their needs. Currently each user is allocated 25GB of storage; with Office 365, each user will have 50GB. Office 365 offers other popular Microsoft products and services such as Lync for Instant Messaging and SharePoint for collaboration.

To stay up to date on Office 365 migration and implementation information, subscribe to IT News, visit the Office 365 how to, or contact the project lead, Mike Lohrbach.