ASW List Review and Clean-Up

Project Overview

The List Review & Clean-Up  project aims to update outdated ASW lists and gather the information needed to design better list solutions for the future. Many current lists are unused or no longer align with today’s needs. Information Technology Services Identity Governance team is asking list owners to review their assigned lists, confirm what is still needed and describe how each list is used. Input from these customers will help ITS retire unnecessary lists, clarify the purpose of those that remain and guide the development of more effective, sustainable list tools moving forward. 
 

Project Update

Current status: The ITS Identity Governance team is finalizing the list review website. The team plans to begin email communications to campus list owners once testing is complete. 

Project Details

The List Review and Clean‑Up project serves as phase 1 of the larger List Administration Project, which aims to replace ASW lists with modern, sustainable solutions for email distribution and access control. This initial phase focuses on reviewing and retiring outdated or unused lists, as well as clarifying how active lists are being used today. By establishing an accurate, up‑to‑date foundation, ITS can ensure that future phases of the List Administration Project are built on reliable information and can successfully transition ASW lists to more efficient, automated and longterm list management tools.

Schedule & Timeline

  • April 21, 2026:
    • The first email communication is delivered to list owners request users review their ASW lists.
  • April 27-May 18, 2026: 
    • Additional email reminders delivered. 
  • May 22, 2026:
    • Deadline for list review.

Frequently Asked Questions

Lists that are directly owned will be deleted after you confirm and save. Lists that are owned through shared ownership will be removed after the deadline, pending confirmation from all list owners. 

The project team understands that lists are used for multiple purposes. You will check every box that is relevant to your list.

To help the project teamidentify opportunities to streamline work and automate list maintenance, please indicate whether you believe this list’s membership could be automatically maintained using Workday data. For example, automation may be possible if members share a common defining attribute such as department, team, job title or academic program.

If you’re not sure what a list you own does, mark “Other” and leave a comment indicating so.